This Privacy Policy (“Policy”) describes how Wurkzen (“Company,” “we,” “our,” or “us”) collects, uses, shares, and protects your personal information when you interact with our services, which include our website, mobile application, and any related digital platforms (collectively, the “Services”). This Policy applies to all users, visitors, and account holders who access or use the Services, regardless of geographic location. By using our Services, you agree to the practices described in this Policy and acknowledge that your continued use of the Services signifies your acceptance of any changes made to it.
We are committed to safeguarding your privacy and complying with applicable privacy laws and regulations. We reserve the right to update this Policy at our discretion. If we make material changes, we will notify you via email or a prominent notice on our website, with changes taking effect 30 days after such notice. Non-material updates will take effect immediately. You are encouraged to check this Policy regularly to stay informed. Your continued use of the Services following the publication or notice of changes indicates your acknowledgment and acceptance of the revised Policy.
2. Information We Collect
We collect personal and non-personal information that you voluntarily provide or that we collect automatically through your use of our Services. Personal information may include your name, email address, mailing address, phone number, date of birth, demographic data, payment information, account login credentials, and other identifying data. Non-personal information may include your IP address, browser type, device identifiers, usage patterns, and location data as determined by GPS or similar technology, subject to your device settings.
We may also collect information from third-party sources, such as public databases, social media platforms, marketing partners, and services provided by Google (including data obtained via Workspace APIs), to enhance our understanding of your preferences and improve your experience. If you choose to integrate or connect third-party services with our platform, we may receive information as permitted by your settings. All information collected is processed lawfully, either with your consent, pursuant to a contractual necessity, or under a legitimate interest consistent with your rights and expectations.
3. How We Use Your Information
We use the information we collect for a variety of business purposes designed to provide, improve, and personalize our Services. This includes verifying your identity, processing payments, delivering requested services or content, sending you transactional communications (such as confirmations and invoices), responding to customer inquiries, and providing technical support. We may also use your data to perform analytics, measure usage trends, and improve our platform’s functionality and design.
Use of Google-Provided Data: Data we receive from Google or other Workspace APIs is utilized exclusively to provide, maintain, and improve the functionality of our Services. This data is not repurposed for general marketing, advertising, or for the training of generalized artificial intelligence or machine learning (AI/ML) models. Any use of such data is strictly limited to delivering the specific features and services you have requested, and in no case will it be used to develop or train generalized AI/ML models unless explicitly disclosed and consented to by you.
Additionally, your information may be used for marketing and promotional purposes if you have provided consent or if permitted by law. This includes sending you newsletters, alerts, special offers, and event invitations. We may also use your information to enforce our Terms of Service, comply with legal obligations, and detect or prevent fraud, abuse, or security threats. The ways in which your information is used are always consistent with applicable privacy laws and our internal data handling policies.
4. Sharing of Personal Information
We do not rent, sell, or disclose your personal information to unaffiliated third parties without your consent, except as described in this Policy. We may share information with trusted service providers and vendors who assist us with operations such as hosting, payment processing, email delivery, customer support, and data analysis. These entities are required to safeguard your personal information and use it solely for the purpose of providing services on our behalf.
In certain circumstances, we may share your personal information with partners for co-branded services or collaborative offerings, but only where such sharing is required to deliver the services you request. In addition, we may share your information in connection with a corporate transaction, such as a merger, acquisition, asset sale, or similar event. If we are legally obligated to disclose your information in response to a subpoena, court order, or other legal process, we will take reasonable steps to limit the scope of disclosure to what is legally required.
5. Data Storage and Transfers
Your personal information may be stored on servers located in the United States or other jurisdictions where our service providers operate. By using our Services, you consent to the transfer and processing of your data in these jurisdictions, which may have data protection laws different from those in your home country. We ensure that any such transfers comply with applicable legal requirements and that your data remains protected by contractual safeguards or recognized data protection frameworks.
Google Workspace API Data: Any personal information collected via Google Workspace APIs or similar integrations is retained only for the purpose of supporting the specified functionality within our Services. Under no circumstances do we use or store data from these integrations to train or improve generalized AI/ML models except as expressly permitted and with your explicit consent.
We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Policy or to comply with legal obligations. Data that is no longer needed for its original processing purpose may be archived, anonymized, or securely deleted. We regularly review our data retention practices and update them to reflect changing legal, operational, and business requirements.
6. Protection of Your Information
We implement technical, administrative, and physical safeguards designed to protect your personal information from unauthorized access, disclosure, alteration, and destruction. These measures include encryption, secure socket layer (SSL) technology, firewall protection, access controls, and data minimization practices. All employees and contractors with access to personal data are subject to confidentiality obligations and undergo regular privacy and security training.
While we make every effort to protect your information, no transmission or storage system can be guaranteed to be completely secure. We urge you to protect your login credentials, avoid sharing your passwords, and log out of your account when accessing the Services from public devices. If we become aware of a data breach that affects your personal information, we will promptly notify you and take steps in accordance with applicable data breach notification laws.
7. Your Rights and Choices
You have the right to access, correct, update, or delete your personal information by contacting us at privacy@wurkzen.com. Upon request, we will provide a copy of the personal data we have about you and assist you in exercising your privacy rights. We may need to verify your identity before processing certain requests and may retain limited information for recordkeeping purposes, legal compliance, or legitimate business interests.
You may opt out of marketing communications at any time by following the unsubscribe instructions in our emails or by contacting us directly. Even if you opt out of promotional communications, you may still receive important service-related notices such as security alerts and policy updates. You may also choose to restrict certain types of data collection, such as location services or tracking cookies, by adjusting your device or browser settings.
8. GDPR Rights and Compliance
If you are a resident of the European Economic Area (EEA) or the United Kingdom (UK), you have specific rights under the General Data Protection Regulation (GDPR) and the UK GDPR. These rights include: (i) the right to access your personal data; (ii) the right to correct inaccurate or incomplete data; (iii) the right to request deletion of your data; (iv) the right to restrict or object to processing; (v) the right to data portability; and (vi) the right not to be subject to automated decision-making or profiling. To exercise any of these rights, please contact us at privacy@wurkzen.com. We will respond to your request within the timeframe required by applicable law, typically within one month.
Our legal basis for processing your personal information depends on the nature of the data and the context in which we collect it. We process your personal data only where we have a lawful basis to do so, including your consent, the necessity to perform a contract with you, compliance with legal obligations, or legitimate interests that do not override your rights and freedoms. If you believe that our processing of your personal data is unlawful or infringes your rights under GDPR, you have the right to lodge a complaint with a supervisory authority in your country of residence or where the alleged breach occurred. We remain committed to maintaining transparency and accountability in all aspects of data processing.
9. Children’s Privacy
Our Services are not intended for children under the age of 16. We do not knowingly collect, solicit, or maintain personal information from individuals under this age threshold. If you believe that we have inadvertently collected personal data from a child under the age of 16, please contact us immediately at privacy@wurkzen.com, and we will take steps to delete such information as soon as reasonably practicable.
Parents or legal guardians who become aware that their child has provided us with personal data without their consent are encouraged to reach out. We support the implementation of appropriate safeguards to ensure that children’s data is handled with heightened protection. Any changes to this policy regarding children’s privacy will be made in accordance with applicable child protection laws.
10. Do Not Track and Cookies
Some browsers offer a “Do Not Track” (DNT) feature that allows users to signal their preference regarding online tracking. At this time, we do not alter our practices when we receive a DNT signal because no uniform technology standard has been adopted. We may use cookies and similar technologies to collect information about your use of the Services, including pages visited, time spent, and navigation patterns, to improve functionality and user experience.
You may choose to disable cookies through your browser settings; however, doing so may impact your ability to access certain features or functionality. We use both session and persistent cookies to authenticate users, personalize content, and analyze traffic. By continuing to use the Services, you consent to our use of these tracking technologies in accordance with this Policy.
11. Third-Party Links and Services
Our Services may contain links to third-party websites, applications, or services that are not owned or controlled by us. This Privacy Policy does not apply to any third-party sites or services. We encourage you to review the privacy policies of those third parties to understand how they handle your personal data before submitting any information to them.
We are not responsible for the practices, content, or availability of any third-party services linked through our platform. Your interactions with these services are governed solely by their own terms and policies. By accessing third-party content through our Services, you acknowledge that we are not liable for any damages or losses resulting from your engagement with those third-party platforms.
12. State-Specific Disclosures
Nevada residents may opt out of future sales of certain personal data as defined under Nevada law. Although we do not currently sell your personal information for monetary consideration, Nevada consumers may submit a request to opt out by contacting privacy@wurkzen.com. We will honor your request and notify you if our data sharing practices materially change in the future.
California residents have specific rights under the California Consumer Privacy Act (CCPA), including the right to know what personal data we collect, the right to request deletion of your data, and the right not to be discriminated against for exercising these rights. Requests may be submitted to privacy@wurkzen.com, and we will respond within 45 days as required by law. We also disclose whether we have shared your information for direct marketing purposes upon request.
13. International Users
If you are accessing the Services from outside the United States, please be aware that your information will be transferred to and processed in the United States or other countries in which we or our service providers maintain facilities. These jurisdictions may not provide the same level of data protection as your home country. By using the Services, you consent to this transfer and processing of your personal data as described in this Policy.
We take steps to ensure that any cross-border transfers comply with applicable laws, including the use of standard contractual clauses or other legal mechanisms. If you have questions about how your data is protected in the United States or wish to learn more about your rights under international law, please contact us at privacy@wurkzen.com.
14. Contacting Us
If you have any questions or concerns about this Privacy Policy, our privacy practices, or your interactions with the Services, please contact us at privacy@wurkzen.com. We are committed to responding promptly and addressing your inquiries with transparency and diligence. You may also write to us by mail at the address provided on our website.
Your privacy matters to us. If you believe your rights under applicable privacy laws have been violated, or you wish to escalate a concern, you may also contact the relevant data protection authority in your jurisdiction. We take complaints seriously and aim to resolve disputes in a fair and timely manner.
